If your company is in line with the typical way of doing things, you’re probably spending considerably more money on printing, duplicating, faxing, scanning, and distributing information than you realize. Nine out of ten North American businesses are unaware that print costs account for 40% of their budget. 

If you aren’t keeping track of your print expenditures, you may be shocked to discover just how much money you’re spending. However, if you have no idea where your money goes in the first place, it’s practically impossible to save any money. Getting a print assessment is your first step toward curbing wasteful spending. 

WHAT IS A PRINT ASSESSMENT? 

A print evaluation is an in-depth examination of your printing environment, including the equipment you’re using and how well they’re performing, what you’re printing, who’s doing the bulk of the work, and how much it’s costing you. 

HOW CAN A PRINT ASSESSMENT HELP YOUR BUSINESS? 

An in-depth print assessment might take some time, but it’s definitely worth it. A thorough print evaluation may help your organization achieve the following: 

1. Save money on printer expenses 

1. To lower supply and service expenses, simplify equipment kinds. 

1. Reduce office room and increase efficiency by combining items. 

1. Increase efficiency by including extra features and benefits. 

1. Increase productivity and user happiness 

1. Make it easier to anticipate future growth and technological advancements. 

EASY MONEY-SAVING IDEAS 

There are several methods to cut printing expenses without even thinking about it, and if you aren’t already attempting them, a study will highlight them for you. They might be as simple as changing your default settings from color print to black and white or one-sided print to two-sided printing. 

The cost of printing in black and white is far less expensive than color, and two-sided printing may save you half on your paper expenses. It might be that simple, but it’s also easy to overlook the simplest answers. 

DON’T FORGET TO EVALUATE YOUR EQUIPMENT 

A business analysis can assist you in determining what types of printing your company does on a daily basis, as well as whether your present equipment is adequate. If you mostly print text documents with inkjet printers, a laser printer or multifunction device would be more cost-effective. In general, utilizing a single multi-function machine instead of several devices may save energy costs, simplify service and order processing, and free up room. 

You may have learned during your evaluation that one or more of your printing devices is over seven years old. There’s no need to be concerned about when you should replace them if this is the case; do it now. A printer that is more than seven years old does not have the cybersecurity capabilities required to protect your data. 

Older printers, on the other hand, lack key time-saving functions such as being able to email straight from your printer. Newer printers are also better at conserving toner and electricity and can save you up to 50% on each page. 

SAVING IS EASIER WITH MANAGED PRINT SERVICES 

You may certainly do your own print assessment. However, your time is also quite valuable, and it might be better spent on other things.